Admin Guide - Define Project Statuses for Time Tracker

Last Modified On: October 21, 2025

By default, the Time Tracker Records List only displays Projects with a status of Not Started or In Progress, and only if there are tasks assigned to you.
 

If you’d like to include projects with other statuses, you can configure this in the Time Tracker Status List in Custom Settings. This flexibility ensures that even if your organization uses custom Project Status values, you can still define exactly which statuses appear in the Time Tracker Records List.
 

A second custom setting — Time Tracker – Project Statuses to Exclude — allows you to define specific Project Statuses that should be excluded from the Time Tracker record list. 

By combining the Include and Exclude options, administrators can now fine-tune which project statuses appear in the Time Tracker, improving performance and reducing unnecessary data processing — especially for organizations with custom status values representing completed or inactive projects.

This help article explains how to configure which Project Statuses are displayed in the Time Tracker.

Define Project Statuses to Include

As mentioned earlier, you can customize which project statuses are displayed in the Time Tracker Records List. By default, the Time Tracker Records List only displays Projects with a status of Not Started or In Progress, and only if there are tasks assigned to you.

If you’d like to include projects with other statuses, you can configure this in the Time Tracker Status List in Custom Settings.

1. In Setup, enter "Custom Settings" in the Quick Find box and click on Custom Settings.
   
   
    
2. Click on Manage beside Inspire Planner Config.
   
   
    
3. Click on Edit at the top of the page.
   
   
    
4. Look for Time Tracker Status List and enter the Project Status(es) separated by a comma. Then click on Save.
   
   

Define Project Statuses to Exclude

A second custom setting — Time Tracker – Project Statuses to Exclude — allows you to define specific Project Statuses that should be excluded from the Time Tracker record list. 

** This custom setting is available with Inspire Planner's OCT 2025 Major Release, scheduled to be deployed to production environments on November 4, 2025.

1. In Setup, enter "Custom Settings" in the Quick Find box and click on Custom Settings.
   
   
    
2. Click on Manage beside Inspire Planner Config.
   
   
    
3. Click on Edit at the top of the page.
   
   
    
4. Look for Time Tracker Project Statuses to Exclude and enter the Project Status(es) separated by a comma. Then click on Save.