Admin Guide - Timesheet Manager

Last Modified On: September 30, 2025

This article introduces the Timesheet Manager feature that gives designated users global access to administer timesheets across the organization. By enabling the new Timesheet Manager checkbox on a user’s Resource Profile, administrators can grant them the ability to edit timesheets for any user, even if those timesheets are already submitted and locked. This override is not limited by reporting structures or staff assignments, making it easier for authorized managers to maintain accuracy and resolve timesheet issues without delays.

The Timesheet Manager feature is useful in situations where certain users need broad authority to review and correct timesheets across the organization. Common scenarios include:

• Correcting Submitted Timesheets

  A project manager discovers that a consultant logged hours under the wrong project. Because the timesheet is already submitted and locked, only a Timesheet Manager can make the correction quickly without sending it back to the user.

• Handling Employee Absences

  If a team member is out on vacation or leaves the company mid-cycle, a Timesheet Manager can update or finalize their timesheet on their behalf to keep reporting and billing accurate.

• Ensuring Timely Reporting

  In fast-paced environments, deadlines for client billing or payroll may not allow for resubmissions. A Timesheet Manager can override locks to fix errors immediately.

• Organization-Wide Oversight

  Finance or operations teams often need visibility across all timesheets. With Timesheet Manager enabled, they can step in to maintain data accuracy without waiting for approval workflows.

Enable the Integrated Resource Profile

The Timesheet Manager field is in Resource Profiles. You must first enable the Integrated Resource Profile in Inspire Planner. For instructions, please see Admin Guide - Resource LWC - BETA - Enable Integrated Resource Profile.

Assign the Resource Manager Permission Set

Assign the Inspire Planner - Resource Manager Permission Set to users who will be designated as Timesheet Managers.

This permission set grants full access to Resource Profiles, Rate Cards, Resource Attributes, Timesheets, and Time Entries.

1. In Setup, enter "Permission Sets" in the Quick Find box and click on Permission Sets.
   
   
    
2. Click on Inspire Planner - Resource Manager.
   
   
    
3. Click on Manage Assignments.
   
   
    
4. Next, click on Add Assignment.
   
   
    
5. Select users to assign the permission set and click on Next.
   
   
    
6. Select No Expiration Date and click on Assign.
   
   

Set Timesheet Manager to True

The next step is to go to the user's Resource Profile and set Timesheet Manager to TRUE.

1. Click on Resource Profile. If you do not see the tab in your Nav Bar, search for it in the App Launcher.
   
   
    
2. Click on the Resource Profile Name to open the Resource Profile for a user.
   
   
    
3. Edit the record and set Timesheet Manager to TRUE.
   
   When this is TRUE for a user, the user is able to see and edit all timesheets and time entries, even those that belong to other users.
   
   If you do not see this field, check your Resource Profile page layout and/or Lightning record page and make sure this field is added to the page.
   
   Click on Save to save your changes.
   
   
   
    
4. Repeat the steps above for all users who are timesheet managers.

Viewing and Editing All Timesheets

When Timesheet Manager is TRUE for a user, the user gains access to all timesheets and time entries, even those owned by other users.

As a Timesheet Manager, when you go to the Timesheet Tab in Time Tracker, you see all timesheets. The 'Owner' column tells you who the timesheet belongs to. From here, you can edit, submit or recall timesheets.