Are you new to working with Gantt charts? This How-To Guide helps you understand the basics of the Inspire Planner Gantt chart, and how to best use it for your project. Let's get started!
Once you have set up a project, created Tasks, and established the Duration, Start, Finish and Predecessors, the Gantt chart should look similar to the image below.
Use the Display/Hide Task List icon on the left Toolbar or the Display/Hide Gantt Chart icon on the upper right corner of the page to gain a full page view of the project Task List or the Gantt chart.
Click on the left arrow () or right arrow () to view previous or next time spans.
To view Gantt chart on a certain project on specific days or weeks, zoom in on the timeline by clicking the icon. To view the Gantt chart on a general perspective such as annually or quarterly, zoom out on the timeline by clicking the icon.
The icon zooms to full timeline to include all tasks in the Gantt chart display.
The Settings () icon, when clicked, displays a popup screen such as below.
Yellow diamond indicates a project milestone. A milestone is a reference point that marks a major event in a project and is used to monitor the project's progress. The milestones for a project should present a clear sequence of events that incrementally builds up to the completion of the approved project.
You create a project milestone by setting the duration of a task to zero (0) days.
Grey bar indicates a time span the tasks and the subtasks cover, and offers a high level view of each task’s percentage of completion.
Green bar indicates the portion that is complete. Each bar displays green as a task is completed.
Yellow line connecting the bars indicates the task each bar is associated with, and the dependencies of the tasks. To connect tasks, hover cursor over the bar, click on the white circles that show up on both ends, and drag it to the corresponding white circle of the task you wish to connect. Connect to the beginning or end of the bar, depending on the project's demands. This can also be done by adding values to the Predecessor column.
Navy blue bar indicates a parent task, which contain subtasks. Clicking on it expands or collapses its subtasks. As with the summary task grey bars, the blue bars show the time span and the completion percentage of each task.
To collapse or expand all tasks with subtasks, click on the Collapse All Tasks () and Expand All Tasks () icons on the Toolbar, the left icon panel.
Update the percentage of task completion by hovering the cursor over the bar to show the triangle under the bar, and drag to set the desired rate. Alternatively, modify the percentage in the Task Information popup screen.
This can also be done by updating the % Complete column for a task.
Double-headed arrow indicates that you can drag to adjust the duration (either start or end date, or both) of a task or subtask.
This icon can be seen by hovering over the beginning or end of a task bar in the Gantt chart.
Four-pointed arrow indicates that you can drag the whole bar to move it, changing the start and end date of the task or subtask.
This icon can be seen by hovering over the middle of a task bar in the Gantt chart.
To view Task Information, double-click on the bar associated with the task you wish to view. A pop-up window appears with General information, Predecessors, and Notes.
Update any information and then click Close to save. Do not forget to click the Save Project Plan icon on the Toolbar, the left icon panel, to save all modifications made.